Procedure
This procedure applies to the following Online students:
- Students receiving the financial aid from HCC who register for Online classes offered by other Connecticut Community Colleges.
- Students receiving the financial aid from other Connecticut Community Colleges who register for Online classes offered by HCC.
To ensure your financial aid from your HOME institution (where you currently attend and receive financial aid) is applied to the Online classes being taken at the HOST institution (the new institution to which you want the financial aid to be applied), you must follow this procedure. If you do not follow this procedure, you are in danger of being dropped from your Online classes at the HOST institution.
When you decide to take an Online class somewhere other than your HOME institution, you need to complete a Contractual/Consortium Agreement Form provided by the Connecticut Distance Learning Consortium. To do this:
- Go to www.ctdlc.org
- Click Financial Aid.
- Click Consortium Agreement Login link.
- Click Student button.
- Enter your Social Security Number. Click Submit button.
- When you first register with this Consortium Agreement site, a message indicating: "We do not have a record of your Social Security Number in our database." Click "Click to Continue" button.
- If your record is already in the Consortium Agreement site, go to step 9.
- Fill out the Online form with your personal information. Be sure to select the correct HOME Institution from which you receive the financial aid.
- Click Select Online Course (s) link.
- Select the HOST institution (where you will be taking your Online classes). Select the semester during which you will be taking your Online classes. Click Next.
- Select the Online courses that you will be taking. Click I Agree button.
- Click Print for Your Records link.
- Go to File and select Print. Click OK to print the record of this process has been done
After this is completed and processed, you will receive a confirmation email from the HOST institution's Financial Aid Office.
Important Information Regarding this Process
- You need to complete this procedure every semester when you take Online classes outside your HOME institution.
- Complete this procedure as early as possible (no later than two weeks) prior to the start of a semester. Do not wait till the last minute before a semester starts.
- After you receive the confirmation email, call the Records Office and the Business Office at the HOST institution to make sure that you are on the list of the Financial Aid students.
- If you do not receive the confirmation email, you should follow up with the HOME institution to make sure you correctly completed the process.
- Should you have any questions about the above procedure, contact the Distance Learning Office at [203]332-8571.