The standard for promotion shall be the individual’s
performance of professional responsibilities as provided in Article X,
Section 1 of this Agreement and the individual’s job description.
Consideration shall be given to all evaluative material in the applicant’s
file generated since the applicant’s
previous promotion or original appointment to the college, whichever
is more recent.
In the case of teaching faculty, for promotion to all ranks the major
area of emphasis shall be growth and demonstrated competence in teaching
and related responsibilities; for promotion to professor or associate
professor, additional consideration shall be given to demonstrated growth
and effectiveness in community service, contribution to the college,
and professional development and, additionally, for promotion to professor,
effective academic leadership. In the case of promotion to professor
or associate professor, it is recognized that a teaching faculty member
may not be outstanding in all of the additional areas.
In the case of administrators, counselors and librarians, the major
areas of emphasis shall be growth and demonstrated competence in performance
of professional responsibilities as set forth in Article X, Section 4
and in the job description.
The following procedures shall govern consideration for promotion at
the college level. The President or his designee is responsible for insuring
that the procedures are followed.
President shall annually, by October 1, publish a list of those persons
within the college who will have three (3) years of service since
their previous promotion or original appointment to the college.
for promotion must, by January 5, submit an application for promotion
to the President on a form prescribed by the employer.
Promotion Committee as described below shall, by March 1, consider
each applicant for promotion and shall:
a. Make a
recommendation for or against promotion (the committee shall not
b. Inform each applicant,
in writing, of the recommendation made;
c. Produce a written recommendation
with supporting rationale for each person recommended for promotion
in a format to be chosen by the committee. These written recommendations
shall be included in the applicant’s promotion application
file but comments contained therein shall not be used in any grievance
At each college there shall be one Promotion Committee. At the
merged campuses, that committee shall be made up of three sub-committees,
one consisting of Congress bargaining unit members, one consisting
of Federation1 bargaining unit members and a third consisting of
AFSCME2 bargaining unit members. These committees shall be chosen
in accordance with each union’s current contract language,
except that the AFSCME bargaining unit shall elect one member for
each merged campus. Each sub-committee shall make its recommendations
independently with respect to members of its bargaining unit. AFSCME
members shall maintain their current practice unless they choose
to opt into the committee process.
For the Congress bargaining unit, committee members shall be elected
by the members of the bargaining unit consisting of tenured members
of the bargaining unit, if possible, or if not possible, bargaining
unit members who have completed at least three years of service. Members
of the committee shall serve two-year terms. The size and composition
of the committee shall be determined by the President and shall reflect,
whenever possible, the ratio of teaching faculty, librarians, counselors,
and administrators in the bargaining unit at the college, except that
individuals whose special appointment excludes them from consideration
for promotion through the provisions of this Article shall not be eligible
for Promotion Committee membership and provided that, wherever possible,
there shall be at least one librarian, one counselor, and one administrator
on the committee.
The Board shall consult with the Unions with respect to the written
instructions which it gives to promotion committees. (See Side Letter
Re: Consultation.) The Promotion Committee shall keep a written record
of the dates of all meetings, attendance at meetings, and materials
considered and shall review the Board guidelines for their work. These
records and materials shall be in the custody of the President or his
designee. The committee shall not disclose its records or recommendations
except as provided herein.
The promotion application and all evaluative material in the applicant’s
file generated since her/his previous promotion or original appointment to the
college, whichever is more recent, referred to herein as the promotion application
file, shall be forwarded to the Promotion Committee by the President. In making
its recommendation, the Promotion Committee shall be guided by the individual’s
quality of performance of professional responsibilities as provided in Article
X of this Agreement, shall give consideration to the material in the individual’s
promotion application file, shall consider the best interest of the
college and seek to establish an overall institutional perspective
with respect to its recommendations.
The individual shall have the right to appeal an alleged violation
of the foregoing procedural requirements by the Promotion Committee
to the President provided that she/he does so in writing within ten
(10) calendar days of the date of recommendation of the Promotion Committee.
The President or his/her designee shall investigate any such allegation
and the President shall, if he/she finds a procedural violation prejudicial
to the individual, take remedial action or give weight to the violation
in making his/her decision. This provision shall be the exclusive remedy
for an alleged violation of the contractual procedures by the Promotion
Committee, and any such allegation shall not be subject to Article
VII unless the President has failed to take remedial action or give
weight to the violation.
supervising dean shall, by March 15 or, if there is a procedural
appeal under subsection (3) above, as soon as possible after the
President has responded to such appeal, review the promotion application
file for each applicant and shall:
a. Make a recommendation
for or against promotion;
b. Inform each applicant,
in writing, of the recommendation made;
c. If the dean has
recommended against promotion, provide specific written suggestions
for areas of improvement.
the supervising dean makes a recommendation against promotion, the
applicant shall have the opportunity to submit a written response
which shall be included in the promotion application file before
the file is transmitted to the President.
making his/her decision, the President shall be guided only by the criteria contained
in this Article and shall give consideration to all material in the individual’s
promotion application file. In determining whom to promote, the President shall
review the recommendations of the Promotion Committee and the supervising dean. Prior
to making her/his decision, the President shall meet and discuss
her/his intended decision with the Promotion Committee. Where there
are differences between the President and the committee, the committee
may forward a statement of the reasons for its position to the Chancellor,
with a copy to the President.
The President shall forward her/his decision respecting promotions
and a copy of the recommendations of the Promotion Committee to the
Board by April 15 or as soon thereafter as the appeals process has
been completed, but no later than May 15. The President shall inform
the person concerned, in writing, of her/his decision. When the President
determines that a candidate has failed to meet the standards for promotion,
she/he will provide specific written suggestions for areas of improvement.
time a bargaining unit member applies for promotion, a new promotion
application file shall be created. The file shall contain all materials
relevant to that promotion process and shall be maintained separate
from every other file during and after the promotion process is concluded.